A library of connectors to integrate campus systems without coding.
Automate the capture of ID device data and send to the ITSM platform.
Easily build automation with integrations using a visual no-code workflow builder.
Industry: Higher Education
Top Connectors:
It’s no secret that organizations are working tirelessly to integrate cloud solutions, interactive devices, legacy on-prem solutions and more for a cohesive end-user experience. To meet this growing demand, many organizations are investing in iPaaS – Integration Platform as a Service.
Like many schools, Colorado School of Mines is finding new ways to support a hybrid learning/working model as students and faculty continue to work and attend class both virtually and in person. As such, they’ve had to adjust their IT support model which had previously relied on in-person support. “Our service desk was designed to operate with an in-person support model,” TJ Tremblay, senior manager for IT management, said. “When we moved to support a more hybrid model, we needed a way to track utilization through all channels of support.”
For support requests coming in through their portal, Tremblay said they tracked tickets, along with logged calls and chats. But for in-person support, they needed a way to track visits without requiring too much from the end-users or the technicians.
“We knew the easiest way to track would be to create a ticket within our ITSM platform, but we didn’t want it to be a big ask for either the end-user or the technicians. Our staff is segmented (some working remotely, some in person) so we can be short-staffed at times – the solution to this challenge needed to be one that was easy to do.”
To accomplish this, Tremblay used iPaaS to integrate campus systems. Once connected, they created a workflow that kicked off when a person scanned their Blaster card (an ID everyone uses on campus) at a scanner located at the help desk. Data gets pulled from the card, checked across systems and verified, and then automatically gets pushed to a ticket record inside the TeamDynamix ITSM platform. Neither the technician nor the customer needs to fill out any information which streamlines the interaction.
“This frees up our technicians to jump in and start addressing the issues right away, it saves valuable time especially when we are short-staffed,” Tremblay said. Now, the tickets created by the scan of the ID card can be tracked with the other tickets from the portal, the call logs and the chats – this type of tracking will give administration a full and comprehensive IT utilization report.
“There’s not been a lot of push back because it just creates the ticket, there’s no form to fill out for the customer, they just swipe their card,” he said. “By creating a ticket this way, we can better track utilization as a whole across all channels of support.”
When enterprise systems are integrated, there is no need for manual data entry.
By leveraging iPaaS, organizations can integrate enterprise systems such as Workday, Banner, EPIC, AWS, Azure, Salesforce, HRIS, Office365 and DocuSign.
iPaaS is built with both IT professionals and business users in mind. Its no-code functionality means anyone can connect systems with pre-built connectors. Enterprise teams can take advantage of the full suite of features provided by iPaaS including visual workflow building, API management, real-time troubleshooting, scalability, security, and governance. Your team will not need to build custom integration code.
By using a platform like iPaaS you can empower both your developers and lines of business throughout your organization to leverage hundreds of connectors to integrate systems within a single hub for easy oversight and auditing.
Common systems include SIS, CRM, ERP and more – for instance, many organizations have an ecosystem of systems that sit around core platforms such as Workday, Banner, Office365, DocuSign, Salesforce and more. With iPaaS, the ecosystem can easily be connected to help synchronize data and create workflows to prevent manual processing, errors and redundant data entry. A single integration hub also offers better control and governance.
Using a library of pre-built connectors, you can integrate your enterprise systems for better control of data and improved automation.
